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Inventorying Personal Property Loss and Inventory Recreation After an Accident


Personal Property Loss - Affiliated Adjustment Group - New York

In the aftermath of an accident, whether it’s a car crash, natural disaster, or any unfortunate incident, the process of inventorying personal property loss can seem overwhelming. However, documenting the property damage and providing a detailed list to your insurance provider ensures you will be reimbursed for all you lost.


Let us walk you through a step-by-step process to help you navigate the challenging task of inventorying your personal property after an accident.


Step #1

Ensure Safety First

Before diving into the inventory process, ensure your house is safe to enter. If need be, ask a friend or family member to accompany you and ensure you remain out of harm’s way if something happens.


Step #2

Notify Authorities and Document the Scene

If the accident involves law enforcement, wait for them to arrive. Cooperate fully and provide the necessary information. While waiting, document the scene by taking photographs or videos of the accident site, including any damaged property. These visuals will serve as valuable evidence during the claims process.


Step #3

Collect Relevant Information

Gather all pertinent information related to the accident. This includes the names, contact details, and insurance information of all parties involved. If applicable, obtain witness statements as well. This information will not only aid in the insurance claim but also help accurately assess the personal property loss.


Step #4

Identify Damaged Items

Once the immediate aftermath is addressed, identify and document the damaged items. Start with a broad overview and then go into specifics. Make a list of every item affected, from larger assets like vehicles or furniture to smaller personal belongings like electronics and clothing.


Step #5

Assess the Extent of Damage

For each item, assess the extent of the damage. Note whether it’s repairable or if replacement is necessary. Take detailed notes and, if possible, include repair costs or replacement value estimates.

Research the current market prices for each item. Consider factors such as brand, model, age, and condition. Replacement cost is not necessarily the same as the original purchase price, as items depreciate over time.


Most insurance policies cover the replacement cost of items, but some may factor in depreciation. A public adjuster can help you during this process. Your insurance agent will depreciate each item until it reaches its actual cash value. This is where negotiations take place. So, make sure you have someone experienced with you.


Step #6

Report the Loss to Your Insurance Company

Provide your insurance company with all the documentation, including photos, estimates, and any additional information they may require. Timely reporting is essential for a smooth and efficient claims process.


Create a Replacement Plan

Develop a plan for replacing the essential items. Prioritize based on necessity and gradually work towards rebuilding your inventory. Consider using inventory management software or apps to record your possessions digitally. These tools often allow you to input detailed information, upload images, and even track replacement costs. Having a digital inventory can streamline the process and provide a centralized resource for easy access and updates.


Recreating your inventory after property damage can be an emotional process. Follow these steps to document the loss accurately so your insurance claim is not rejected. Remember, the key is to take it one step at a time and prioritize wisely so that all your precious items are recovered.


Navigating insurance claims can be a daunting task, but you don’t have to face it alone. Affiliated Adjustment Group has a team of seasoned public adjusters who specialize in advocating for policyholders like you. To discuss your case, call (516) 352-1400.

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